Intrastat Reporting

Intrastat is a system for collecting statistical data on the goods traded between the European Union’s member states. This data is then used on a national and international level, providing trade statistics and influencing policies.

Your business is required to complete Intrastat reporting once it reaches the threshold for purchased value as a buyer, and is always required to submit Intrastat declarations when you are selling goods and services to another member state.

Intrastat declarations can be made monthly or quarterly, depending on your activity and thresholds inside your country.

Customs Support Group provides Intrastat reporting services throughout the EU, keeping businesses compliant and safe from penalties.

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You must submit Intrastat declarations as a buyer if you reach the required threshold within your country. There may also be multiple thresholds which dictate whether you need to submit a monthly return, or whether a quarterly return will suffice.

If you sell goods to another member state, then you always need to do Intrastat reporting. For service providers, you may be exempt unless you also sell goods, in which case you may need to include your service information alongside your goods’.

Customs Support Group helps businesses across the EU gain clarity on what their obligations are, and remain compliant with them.

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All of your purchases and sales of goods and/or services made with other EU member states must be entered in your Intrastat form. 

An Intrastat declaration typically requires details such as:

• The commodity code of the goods.
• The value of the goods.
• The net weight or quantity of goods in supplementary units.
• The nature of the transaction (e.g., sale, return, etc.).
• The origin and destination country.
• Delivery terms.

You may notice that this closely mimics the information which is due on import and export customs declarations. This is because one of the functions of clearance declarations is to collect data, and the removal of customs borders between EU member states has meant that this data needs to be collected in another way.

Customs Support Group specialises in all things customs, keeping our clients compliant with both national and international trade regulations.

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The control of Intrastat is carried out by the customs and tax authorities of the member country where the company is based. For example, in Italy, the Customs and Monopolies Agency handles these controls. These authorities are responsible for collecting, verifying, and analysing the data submitted by businesses. 

Additionally, customs authorities may liaise with statistical offices during their audits.

Alongside random checks by authorities, there are automatic data-checking systems in place with Intrastat. These will perform logical tests on the data, such as the use of consistent commodity codes, checking whether the values declared match the range expected for that commodity, or checking if there are unusually high volumes from your business.

If discrepancies are raised, then the Intrastat authority will ask for further information from you to satisfy the query. An audit or a cross-border comparison with your trading partners may also be requested.

CSG provides comprehensive Intrastat support, helping you to avoid unnecessary audits and protect your organisation from additional admin.

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Customs Support Group’s Intrastat declaration service includes the collection and verification of data on intra-community transactions, completion of Intrastat forms, and the timely submission of this data to the competent authorities.

Furthermore, we provide comprehensive advice regarding Intrastat and regular compliance checks of your declaration and VAT records.

Our digital solutions help us to minimise your risk of error by removing duplicate entries of information, and by helping us to spot discrepancies or incomplete information quicker. This supports your compliance by improving the accuracy of your data.

Get in touch to find out more about how we support your Intrastat compliance throughout Europe.